Function keys

F1

F1 alone

displays the Excel Help task pane.

Ctrl+F1

displays or hides the ribbon.

Alt+F1

creates an embedded chart of the data in the current range.

Alt+Shift+F1

inserts a new worksheet.

F2

F2 alone

edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference.

Shift+F2

adds or edits a cell comment.

Ctrl+F2

displays the print preview area on the Print tab in the Backstage view.

F3

F3 alone

displays the Paste Name dialog box. Available only if names have been defined in the workbook.

Shift+F3

displays the Insert Function dialog box.

F4

F4 alone

repeats the last command or action, if possible.

When a cell reference or range is selected in a formula, F4 cycles through all the various combinations of absolute and relative references.

Ctrl+F4

closes the selected workbook window.

Alt+F4:

closes Excel.

F5

F5 alone

displays the Go To dialog box.

Ctrl+F5

restores the window size of the selected workbook window.

F6

F6 alone

switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split, F6 includes the split panes when switching between panes and the ribbon area.

Shift+F6

switches between the worksheet, Zoom controls, task pane, and ribbon.

Ctrl+F6

switches to the next workbook window when more than one workbook window is open.

F7

F7 alone

Opens the Spelling dialog box to check spelling in the active worksheet or selected range.

Ctrl+F7

performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press Enter, or Esc to cancel.

F8

F8 alone

turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection.

Shift+F8

enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys.

Ctrl+F8

performs the Size command when a workbook is not maximized.

Alt+F8

displays the Macro dialog box to create, run, edit, or delete a macro.

F9

F9 alone

calculates all worksheets in all open workbooks.

Shift+F9

calculates the active worksheet.

Ctrl+Alt+F9

calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

Ctrl+Alt+Shift+F9

rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.

Ctrl+F9

minimizes a workbook window to an icon.

F10

F10 alone

Turns key tips on or off. (Pressing Alt does the same thing.)

Shift+F10

displays the shortcut menu for a selected item.

Alt+Shift+F10

displays the menu or message for an Error Checking button.

Ctrl+F10

maximizes or restores the selected workbook window.

F11

F11 alone

Creates a chart of the data in the current range in a separate Chart sheet.

Shift+F11